Privacy Policy

1. Introduction

APRICOT POKES LLC, doing business as Apricot Poke, is a professional computer systems design and integration firm headquartered in Ogden, Utah. This Privacy Policy explains how we handle personal information collected through our website at www.apricotpoke.buzz, through our business communications, and in the course of providing our enterprise technology consulting services. We are committed to transparency and protecting the privacy of every individual and organization that interacts with us.

By accessing our website or using our services, you acknowledge that you have read and understood this Privacy Policy. If you do not agree with any part of this policy, please discontinue use of our website and services. We reserve the right to update this Privacy Policy at any time, and changes will be posted on this page with an updated effective date. Continued use after changes constitutes acceptance of the revised policy.

2. Information We Collect

We collect several categories of information depending on the nature of your interaction with APRICOT POKES LLC. The following table summarizes what we collect and why.

Category	Examples	How We Collect It
Identity Information	Full name, job title, company name, professional credentials	Contact forms, email correspondence, consulting intake forms, proposal requests
Contact Information	Email address, phone number, business address, mailing address	Website forms, direct emails, phone calls, business cards exchanged at events
Technical Information	IP address, browser type, operating system, device identifiers, referring URLs, timestamps, pages visited	Server logs, analytics scripts, session tracking technologies
Engagement Information	Project specifications, systems architecture diagrams, infrastructure documentation, integration requirements	Consulting engagements, project documentation, technical assessments shared by you
Communication Records	Email threads, meeting notes, support tickets, feedback submissions	Ongoing client communications throughout the engagement lifecycle
Financial Information	Billing address, invoice records, payment confirmations	Invoicing and payment processing systems

2.1 Information You Provide Directly

Most of the personal information we collect comes directly from you when you fill out forms on our website, send us an email, call our office, submit a project inquiry, or engage us for consulting services. This includes your name, email address, phone number, company details, and any project-related information you choose to share with our team. You are under no obligation to provide this information, but declining may limit our ability to respond to your inquiries or deliver our services effectively.

2.2 Information Collected Automatically

When you visit the Apricot Poke website, our servers automatically collect certain technical information through standard server logs. This includes your IP address, browser type and version, the pages you access, the date and time of your visit, the referring website if applicable, and general geographic region derived from your IP. We use this information to monitor site performance, analyze traffic patterns, diagnose technical issues, and maintain the security of our infrastructure. This data is aggregated and does not directly identify individual visitors unless combined with other information you provide.

2.3 Cookies and Tracking Technologies

Our website may use essential cookies and similar technologies for security, performance monitoring, and basic analytics purposes. Below is a breakdown of the cookie categories we may employ.

Most web browsers allow you to control cookie settings through preferences. You can typically block or delete cookies entirely, though this may affect website functionality. For guidance on managing cookies, refer to your browser help documentation or visit www.allaboutcookies.org.

3. How We Use Your Information

APRICOT POKES LLC uses collected information for the following legitimate business purposes, each aligned with the professional computer systems design and consulting services we provide.

1. Service Delivery and Fulfillment: To respond to your inquiries, prepare project proposals, execute consulting engagements, deliver systems design documentation, provide technical assessments, and fulfill our contractual obligations to you as a client.
2. Communication: To send you updates about your projects, respond to support requests, notify you of changes to our policies or services, and maintain ongoing professional correspondence related to your engagement.
3. Business Operations: To invoice for services rendered, process payments, maintain accurate financial records, manage client accounts, and support our internal administrative functions.
4. Website Improvement: To analyze traffic patterns, monitor website performance, identify user experience improvements, and ensure our online presence effectively serves our visitors and prospective clients.
5. Security and Compliance: To protect the security and integrity of our website and systems, detect and prevent fraudulent or unauthorized activity, enforce our Terms of Service, and comply with applicable legal obligations and regulatory requirements.
6. Marketing and Business Development: To send occasional communications about our services, industry insights, or relevant technology updates to individuals who have expressed interest. You may opt out of marketing communications at any time by contacting us at the email provided below.

4. How We Disclose Your Information

We may share your personal information in the following limited circumstances, each governed by appropriate confidentiality and data protection arrangements.

4.1 Service Providers and Partners

We engage carefully vetted third-party service providers to assist with business operations such as website hosting, email delivery, cloud infrastructure, payment processing, analytics, and professional collaboration tools. These providers are contractually bound to process data only on our behalf, maintain confidentiality, and implement appropriate security measures. They are not permitted to use your information for their own purposes.

4.2 Legal Obligations and Protection

We may disclose information if required to do so by law, regulation, legal process, or governmental request. This includes responding to subpoenas, court orders, or similar legal demands. We may also disclose information when we believe in good faith that disclosure is necessary to protect our rights, your safety, or the safety of others, investigate fraud, or respond to a government request.

4.3 Business Transfers

In the event of a merger, acquisition, reorganization, asset sale, or similar corporate transaction involving APRICOT POKES LLC, personal information held by us may be among the assets transferred. We will notify you via email or a prominent notice on our website of any change in ownership or use of your information, as well as any choices you may have regarding your information.

4.4 With Your Consent

We may share your information for purposes other than those described in this policy when we have obtained your explicit consent to do so.

5. Data Security

APRICOT POKES LLC takes the security of your information seriously and implements a comprehensive set of administrative, technical, and physical safeguards designed to protect personal data against unauthorized access, alteration, disclosure, or destruction. Our security measures include but are not limited to:

• Industry-standard encryption protocols for data in transit using TLS and for sensitive data at rest
• Secure server infrastructure with access controls, firewalls, and intrusion detection systems
• Regular security assessments, vulnerability scanning, and penetration testing of our systems
• Strict internal access controls limiting data access to authorized personnel with a legitimate business need
• Security awareness training for all team members who handle personal data
• Incident response procedures to address and contain any suspected data breach promptly

While we strive to protect your information, no method of electronic transmission or storage is completely secure. We cannot guarantee the absolute security of your data. In the event of a data breach that affects your personal information, we will notify you and relevant regulatory authorities as required by applicable law.

6. Data Retention

We retain personal information only for as long as is necessary to fulfill the purposes for which it was collected, or as required by applicable laws and regulations. The retention periods vary based on the type of data and the context of collection.

• Client engagement records: Retained for the duration of the client relationship plus seven years to comply with tax, accounting, and legal obligations.
• Website analytics data: Retained for up to twenty-six months in aggregated form, after which raw server logs are purged.
• Email and communication records: Retained for up to five years as part of our business correspondence archive.
• Prospective client inquiries: If no engagement results, inquiry data is retained for up to two years then deleted unless you request earlier removal.
• Financial and billing records: Retained for seven years in accordance with IRS and generally accepted accounting requirements.

When retention is no longer required, we securely delete or anonymize the data using industry-standard data destruction methods.

7. Your Rights and Choices

Depending on your jurisdiction, you may have certain rights regarding your personal information. While APRICOT POKES LLC primarily serves business clients within the United States, we respect data subject rights globally and strive to honor reasonable requests regardless of your location.

7.1 Rights You May Have

• Access: You may request a copy of the personal data we hold about you, along with information about how we process it.
• Correction: You may request that we correct or update inaccurate or incomplete personal information we hold about you.
• Deletion: You may request that we delete your personal information, subject to certain legal exceptions and our legitimate business needs.
• Portability: Where applicable, you may request a structured, machine-readable copy of your data for transfer to another service provider.
• Restriction: You may request that we limit the processing of your personal information under certain circumstances.
• Objection: You may object to processing of your personal information for direct marketing purposes or other specific grounds.
• Opt-Out: You may opt out of receiving marketing communications from us at any time by using the unsubscribe link in our emails or by contacting us directly.

7.2 How to Exercise Your Rights

To exercise any of these rights, please contact us using the information provided in the Contact Information section below. We will respond to your request within the timeframe required by applicable law, typically within thirty to forty-five days. We may need to verify your identity before processing your request to protect your privacy and prevent unauthorized access. There is generally no fee for making such requests, though we reserve the right to charge a reasonable fee or decline requests that are manifestly unfounded or excessive.

8. Third-Party Links and Services

Our website may contain links to third-party websites, applications, or services that are not owned or controlled by APRICOT POKES LLC. This Privacy Policy applies solely to information collected by us. When you click a link to a third-party site, you will be subject to that third party privacy policies and practices, which we encourage you to review before providing any personal information. We assume no responsibility for the content, privacy practices, or data handling of any third-party sites or services.

If we integrate third-party tools into our service delivery, such as cloud collaboration platforms or analytics services, we will only do so with providers who meet our privacy and security standards. A current list of key service providers and their privacy policies is available upon request.

9. Childrens Privacy

The Apricot Poke website and services are not directed at individuals under the age of eighteen, and we do not knowingly collect personal information from minors. If you are a parent or guardian and believe your child has provided us with personal information, please contact us immediately. Upon verification, we will take steps to delete such information from our systems. Our enterprise consulting services are exclusively designed for business clients and professional organizations.

10. International Data Transfers

APRICOT POKES LLC is based in the United States, and our servers and operations are located primarily within the United States. If you are located outside the United States and choose to provide information to us, please be aware that your data will be transferred to, processed, and stored in the United States, where data protection laws may differ from those in your jurisdiction.

By using our website or services, you consent to the transfer of your information to the United States. We take appropriate safeguards to ensure that any international data transfers comply with applicable data protection laws and that your information remains protected to the standards described in this policy.

11. Do Not Track Signals

Some web browsers offer a Do Not Track feature that sends a signal to websites requesting that they not track the user browsing activity. At this time, our website does not respond to Do Not Track signals in a standardized way. However, we limit tracking practices as described in this Privacy Policy and do not engage in behavioral advertising or third-party tracking networks.

12. California Privacy Rights

If you are a California resident, you may have additional rights under the California Consumer Privacy Act and the California Privacy Rights Act regarding your personal information, including the right to know what personal information we collect, disclose, or sell, the right to delete personal information, the right to correct inaccurate information, and the right to non-discrimination for exercising your privacy rights.

To make a request under California law, please contact us using the information below. We will verify your identity before processing your request. APRICOT POKES LLC does not sell personal information as defined under California law, nor do we use or disclose sensitive personal information for purposes other than those permitted by law. We do not engage in automated decision-making or profiling that produces legal or similarly significant effects.

13. Colorado, Connecticut, Virginia, and Utah Privacy Rights

Residents of Colorado, Connecticut, Virginia, and Utah have additional privacy rights under their respective state comprehensive privacy laws, including the right to access, correct, delete, and obtain a portable copy of personal data, and the right to opt out of targeted advertising, sale of personal data, and profiling in furtherance of decisions that produce legal or similarly significant effects.

APRICOT POKES LLC does not sell personal data or engage in targeted advertising. To exercise your rights under your state law, contact us using the information provided below and specify your state of residence. Responses will be provided within the timeframe prescribed by your state law, and you may appeal our decision regarding your request by responding to our communication with the subject line Appeal of Privacy Rights Decision.

14. European Economic Area and United Kingdom Privacy Rights

If you are located in the European Economic Area or the United Kingdom, you have rights under the General Data Protection Regulation and the UK GDPR. The legal bases for our processing of your personal data include the performance of a contract with you, our legitimate business interests, compliance with legal obligations, and your consent where applicable. You have the right to lodge a complaint with your local data protection supervisory authority if you believe our processing of your personal data violates applicable law.

15. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices, technologies, legal obligations, or regulatory requirements. When we make material changes, we will update the effective date at the top of this page and provide a more prominent notice when appropriate, such as through an announcement on our website or a direct email notification to active clients.

We encourage you to review this Privacy Policy periodically to stay informed about how we are protecting your information. Your continued use of our website and services after any changes constitutes your acknowledgment and acceptance of the updated policy.

16. Governing Law and Dispute Resolution

This Privacy Policy and any disputes arising from it shall be governed by the laws of the State of Utah and the applicable federal laws of the United States, without regard to conflict of law principles. Any disputes related to this Privacy Policy or our data handling practices shall be resolved first through good-faith negotiation. If unresolved, disputes shall be subject to the exclusive jurisdiction of the state and federal courts located in Weber County, Utah.

17. Contact Information

If you have questions, concerns, or requests regarding this Privacy Policy or our data handling practices, please contact us through any of the following channels. We take privacy matters seriously and will respond to your inquiry promptly.

18. Acceptance of This Policy

By using the Apricot Poke website at www.apricotpoke.buzz or by engaging APRICOT POKES LLC for professional computer systems design, integration, or consulting services, you signify your acceptance of this Privacy Policy. If you do not agree with any provision of this policy, please discontinue use of the website and notify us before providing any personal information or engaging our services.